Should you backup your QBO data? The short answer is yes! But doesn’t Intuit backup my QBO data now? The answer there is also yes, BUT… UNDERSTANDING YOUR NEED FOR QBO DATA BACKUP [...]

Have you thought about an exit plan for your business? If not, don’t overlook this critical process! Ideally, the planning process for your exit should begin at least 3-5 years (if not [...]

Is QuickBooks desktop being discontinued? I sure have fielded a boatload of inquiries on this question over the last several months! Given that, I thought it made sense to take a closer look at [...]

Sadly, many businesses simply blow past the “subitem” feature when they are creating inventory, service or other items in their QuickBooks item list. And that’s too bad… [...]

I wanted to share some field-tested advice when it comes to avoiding headaches using QuickBooks for your accounting and business finances. Here is a list of four critical mistakes I see [...]

Here’s a fun fact – over 49% of B2B transactions are still being processed manually. Ouch. Can you imagine the drag on profits as a result of this? If you have thought about trying to [...]

Looking for a better way to forecast your inventory stock requirements? Want to: Reduce stock-outs? Minimize overstocking? Avoid the mistakes so often found in Excel-based solutions? If so, [...]

Is it possible that the desktop version of QuickBooks will be discontinued in the United States? I’ll share with you what I’m seeing and hearing on this question so you can come to [...]

Are you trying to find the scheduling and dispatch module inside QuickBooks? If so, you won’t find one. Sorry… QBO and QuickBooks desktop simply do not have the capability to schedule [...]

Looking for advice on moving your business from the desktop version of QuickBooks (meaning Pro/Premier/Enterprise) to QBO? Here’s mine… Get this topic into the flow of your planning [...]

Looking for more customer insights and analytics than QuickBooks can provide? Maybe you’d like to see a breakdown of new customers (and sales $) vs. existing customers (and their sales $)? [...]

Dear @Intuit: I’m writing to you today on behalf of countless ProAdvisors, accountants, and small businesses. The reason for writing? To request that you make a quick tweak to QuickBooks [...]

A question for you… Does your month-end closing process include the step where you check that the total of your inventory on the valuation report matches your balance sheet in QuickBooks? [...]

Some extremely important news about QuickBooks Desktop rolled out of the UK recently… According to AccountingWeb, Intuit is ceasing support for QuickBooks Desktop in the UK from January 31, [...]

Do you use QuickBooks to manage your inventory? If so, how many times do you wish it could provide you with these features: Lead time tracking The ability to directly sync with your e-commerce [...]

To clarify some misunderstanding out there – yes, there is a manufacturing edition of QuickBooks. You will find that edition inside both the Premier and Enterprise (desktop) versions of [...]

Are you using (or attempting to use) the assembly feature in the manufacturing version of QuickBooks?   If so, you’ll want to check out the video below to make sure you avoid this very [...]

Has your business ever tried to determine profitably by the type of customers you track? If so, you’ve likely found that this option is not on the core QuickBooks report menu. Good news! [...]

I wanted to take a moment and share some insights and words of caution… Here are some situations clients and friends have bumped into as they have been navigating the world of QuickBooks. [...]

Let’s check out the odds… 3 out of 10? 4 out of 10? Based on my (very) unscientific research over the last twenty years, I’m finding about 3 to 4 out of every 10 small [...]

Are you finding that the cost of QuickBooks Enterprise is starting to pinch your budget and cash flow? In this article, I’d like to provide you with a head-to-head cost comparison of [...]

Whew… I recently asked this very question to my newsletter subscribers – “what’s the one feature you wish QuickBooks had but doesn’t?” And with that, the [...]

Is your business looking for an alternative to Right Networks (or other provider) for QuickBooks hosting? Maybe you’re looking to stop running your own servers and move your existing [...]

UPDATE @ 1/9/2021: The information below has been updated based on the recent stimulus package created by Congress. You can read more about it via this excellent article @Nav Let’s get [...]

(Note: I’m going off my normal topic of small business finances with this post to a topic that is very timely and of great interest to me right now. My wife and many friends are educators) [...]

Subscription to Netflix? Check. Subscription to Amazon Prime? Check. Subscription to QuickBooks Pro or Premier? Not so fast… PLUS = SUBSCRIPTION! Intuit has stated they are going to make a [...]

The Enterprise version of QuickBooks allows you to track both product margins and markups, a feature many inventory based businesses are looking for! As a quick refresher: Margin: the amount the [...]

Does your business use QuickBooks to track inventory? If so, you likely know about the Inventory Stock Status report (sample screen shot below): This report gives you a very good review of the [...]

QuickBooks Online? Online Advanced? Enterprise? Which edition of QuickBooks is right for your business? Lots to consider when it comes to answering that question… 5 REASONS (+ A BIG BONUS [...]

In part one of my automating the accounting department survey, we looked at feedback from small businesses in relation to automating: Accounts payable/bill paying Time tracking E-Commerce [...]

Where does your business stand on the idea of automation in the accounting department? I recently surveyed my clients and friends to get their take on several aspects of automation, and want to [...]

What products and services are selling rapidly for your business? Which ones aren’t moving so fast? The sales by item summary report found in QuickBooks Pro, Premier, and Enterprise will [...]

Is QuickBooks an MRP system? An excellent question to be sure! Before we can answer, let’s take a quick look at what an MRP system actually is… MRP SYSTEM – A WORKING DEFINITION [...]

Did you catch these recent headlines? 44 year old woman is accused of illegally reaping a windfall of over $100,000 from a renewable energy business (worked there 10+ years) 39 year old man is [...]

Do you wish that QuickBooks offered more inventory forecasting and planning options than the Stock Status report? If so, you’re in luck! The Inventory Planner solution can help you answer [...]

So many business owners hate to do their own accounting. They dread, and perhaps ignore, their bookkeeping tasks. This allows expenses to run unchecked and leaves money on the table. IS IT TIME [...]

The “build assembly” screen in QuickBooks for manufacturing handles these steps: Adds a new quantity of the assembly item into stock upon completion of the build Removes the [...]

Last time, I shared some ideas with you on how to track Payroll Check Protection (PPP) expenses and loan proceeds in both QuickBooks desktop and QBO platforms. Now, let’s take a closer look [...]

Need some guidance on how to track your Paycheck Protection Program (PPP) loan expenses and proceeds? These videos should help! They demonstrate some ideas on how to track your PPP expenses, [...]

Does your business purchase the same item from multiple vendors? If so, the new “Alternate Vendor” feature in QuickBooks Enterprise 2020 may be of interest to you. ONE PART (INVENTORY [...]

So you’re on the phone with a customer… They are inquiring about a product of yours to see when you can ship it. How do you answer them? Get up and walk out back to check your [...]

As a business owner or manager, you’re likely asking a lot of questions like these right now… If my sales are down 20%, how does that impact profits and cash flow? What if I have to [...]

Trying to figure out the user permissions and security roles in QuickBooks Enterprise? This video takes you on a tour of the QuickBooks user permissions and settings so you know how they work and [...]

In this post, I’ll show you how to build the following commonly requested reports in QuickBooks Pro/Premier and Enterprise: Customers that have not placed an order within a certain date [...]

Welcome to my “Building Better Business Finances” series. We’ll explore various QuickBooks reports and tools that will help you keep a close eye on your finances. Let’s [...]

Is there a time gap between when you receive a customer order and when you ship it/deliver the services? If so, you’ll want to know about the sales order functionality available in certain [...]

The Premier and Enterprise editions of QuickBooks include several “industry-specific” versions that are embedded in the installation software. By putting them all into one [...]

Curious… Have you taken a look at a recent statement from your brokerage firm? If not, you should. Why? To see if this situation applies to you… MICROSCOPIC INTEREST RATE ON SWEEP [...]

Wondering how QuickBooks determines what date to use on transactions? Here’s the answer… TODAY’S DATE OR LAST ENTERED? In QuickBooks Pro/Premier/Enterprise (this is not an [...]

Want to get paid faster on your customer invoices? If so, read on… THE MAGIC BUTTON ON YOUR INVOICES Imagine giving your customers one-click access to pay their invoices with you. If you [...]

Are you a make to order (MTO) and/or make to stock (MTS) manufacturer looking for: Drag and drop job scheduling Purchasing Real time inventory control Sales order fulfillment Integrations with [...]

Previously, I shared some insights on the main reasons why businesses move into QuickBooks Enterprise from Pro/Premier. Now, we’ll focus on the question: “Is it easy to move into [...]

What are the main reasons a business needs to move from QuickBooks Pro/Premier into QuickBooks Enterprise (Enterprise)? From my experience, it really boils down to these main areas… GOTCHA [...]

Do you manage your inventory using QuickBooks Pro, Premier or Enterprise? If so, you’ll want to take advantage of this handy little feature to show your inventory reorder alerts. QUICKBOOKS [...]

Does this describe your current “cash flow planning” system? Take the information from this report and re-type it into Excel Pull the information from that report and re-key it into Excel [...]

Let’s get an introduction to the Gravity Accounting solution – an alternative to QuickBooks. Gravity’s goal is simple: To bridge the mid-market gap between products like QuickBooks™ [...]

Let’s take a closer look at a common QuickBooks question: “How does QuickBooks reserve and/or allocate inventory”? TO RESERVE OR NOT TO RESERVE YOUR INVENTORY? The key to a [...]

Working in more than one QuickBooks files on a regular basis? If so, avoid a major “oh crap” moment by using this handy trick to change the color scheme in your files. BTW – the [...]

What are the options for importing transactions and data into QuickBooks Pro, Premier or Enterprise? One of my favorite tools is the Transaction Pro Importer solution. (I am an affiliate partner) [...]

The folks over @botkeeper have nailed it. Their report “9 Signs You Have a Bad Bookkeeper” really hits home. It lays bare the telltale signs that there may be problems with your [...]

Several clients have recently been discussing the idea of setting up a retirement plan for their businesses. I wanted to share some relevant information in case this topic is also of interest to [...]

QuickBooks 2019 (Pro/Premier/Enterprise) adds a new feature that will help reduce your file size. With this new feature, you now have the ability to remove just the audit trail. REDUCING YOUR [...]

Note: Thank you to Andrew Rombach from Lendedu who provided these insights… There are almost 30 million small businesses in the United States, and they employee around 48% of all workers. [...]

I have a confession to make… Sadly, I missed an exceptionally important class on the way to my accounting degree decades ago (when dinosaurs ruled the Earth). Don’t get me wrong [...]

Is your business part of Amazon Seller Central or the Amazon FBA program? If so, take a moment to learn more about a tool that can help increase your Amazon store profits. HelloProfit FOR AMAZON [...]

Have you been looking for the magic button to convert your QuickBooks Enterprise data to QuickBooks Premier or Pro? Sorry to say, it doesn’t exist… The good news is that it can be [...]

Balance sheets generated in QuickBooks (or any other accounting software) should be in balance, right? Then why is it that more and more people are telling me that theirs don’t balance? [...]

You can easily track open and unfilled orders (backorders) for your customers using the sales order functionality found in the Premier and Enterprise versions of QuickBooks. See how to accomplish [...]

Looking for a way to see a cash flow forecast in QuickBooks? If so, the Pro, Premier, and Enterprise versions offer you a Cash Flow Forecast report option. This option is not yet available in [...]

So imagine this… You’re working through your bank reconciliation (you are doing this every month, right?). You come across a check for $1,000 that cleared your bank account. Yet no [...]

Whenever I hear “QuickBooks” and “manufacturing” in the same sentence, it gives me reason to pause. It should do the same for you! Unfortunately, much confusion exists about what QuickBooks can [...]

The class feature within QuickBooks is a great way to segment the results of your business. Classes can break down profit and loss information by department, location, product line, or other [...]

No matter how hard you look… You’re not going to find scheduling or dispatch functionality for your service teams within any version of QuickBooks. Some will try to use a combination [...]

I recently came across these nuggets of information relating to file size and data limitations in QuickBooks Online (QBO) and wanted to share them with you… THE INTUIT STORY ABOUT QBO FILE [...]

Want 24/7 access to your QuickBooks Pro/Premier/Enterprise (aka the desktop versions)? Consider using a hosting service for your QuickBooks desktop software. The concept of “hosting” [...]

The Advanced Inventory module of QuickBooks Enterprise (Platinum subscription level only) has received a number of improvements in the last few years. Fellow QuickBooks Pro Advisor Laura Madeira [...]

Feel like shipping for your online business is pretty complicated? It doesn’t have to be! The ShipStation online shipping and order fulfillment platform simplifies your shipping life… [...]

Are you selling on Amazon, Shopify or other online stores? Want online inventory management software to tie them all together? Need one solution to connect inventory, sales, shipping and more? [...]

As we continue our comparison of QuickBooks Online (QBO) and QuickBooks Enterprise (QBE), we’ve looked at: Cost of QBO vs. QBE 24/7 and Remote access of QBO vs. QBE Feature comparisons of [...]

In this installment, we’ll take a look at a comparison of features between QuickBooks Online (QBO) and QuickBooks Enterprise (QBE). Note: Be sure to check out part 1, where we took a look [...]

Seems like every week, people are asking me – “which is better, QuickBooks Online (QBO) or QuickBooks Enterprise (QBE)?” Which one is “better” depends a LOT on the [...]

Thinking about converting from a QuickBooks desktop product (Pro, Premier or Enterprise) into QuickBooks Online (QBO)? If so, it’s important to understand the potential limitations of [...]

Let’s continue our look at the Tradogram procurement and purchasing software solution for QuickBooks. In part one, we began a comparison of purchasing and procurement features between [...]

In this two-part series, we’ll take a closer look at Tradogram, which is purchasing and procurement software that works with QuickBooks. As you may know, QuickBooks Pro, Premier, Enterprise [...]

Based on many recent conversations, there seems to be a lot of confusion regarding the Advanced Inventory (AI) module for QuickBooks. What can it do? What can’t it do? Given that, I’d [...]

Whenever I hear QuickBooks and manufacturing in the same sentence, it gives me reason to pause. It should do the same for you! Unfortunately, confusion runs rampant about what QuickBooks can and [...]

Trying to figure out the basics of using jobs and job costing in QuickBooks Pro/Premier or Enterprise? If so, this webinar is for you! WHAT I’LL COVER… Our focus in this webinar will [...]

NOTE – the replay of this webinar can be viewed on my YouTube channel! NOTE – Be sure to use these discount codes for Forecast Rx too: SCOTTQB50 – 50% off second month of service [...]

If you are using QuickBooks Pro, Premier, or Enterprise to manage and control your inventory, it’s essential to understand just what the Inventory Stock Status report can offer you. Located [...]

NOTE: This webinar is available for purchase along with my other QuickBooks training videos. TOPICS THAT WERE COVERED IN THE LIVE WEBINAR.. The process of creating a bill to post credit card [...]

The topic of blocking access to the selling price field in QuickBooks sales orders and invoices bubbled up recently in several conversations. So, I thought I’d get your take on how this [...]

Were you aware? Back in October 2017, Intuit raised the base prices on QuickBooks Enterprise subscriptions across the board by 10%. In addition, they raised the prices on the monthly payment [...]

If your business is like most, the whole “accounting and finance thing” gets very little, if any, attention because: There is too much else going on Who wants to talk about boring [...]

Have you considered adding your “inventory turnover ratio” to the list of key numbers you monitor for your business? If not, you should. After all, every dollar your business has tied [...]

Anytime, anywhere access for QuickBooks Pro, Premier or Enterprise is a goal that many businesses are trying to accomplish these days. Sharing your QuickBooks company file for access from [...]

While working on a client project recently, I discovered a key difference in the set up of sales tax codes in QuickBooks Online (QBO) compared to QuickBooks Pro/Premier/Enterprise (desktop [...]

Based on the questions I’m fielding on the topic of QuickBooks Enterprise in the cloud these days, there is apparently lots of confusion out there. So, let’s get right to it and clear [...]

Ever found yourself trying to figure out why the on-hand quantity of an item went negative? Wanted to see the invoices and payments for a customer during a particular period of time? Been in [...]

While attending the Accountex accounting show in Boston a few weeks ago, I spied a session on the agenda that was focused on simplifying wire transfers and global payments. This topic is quite [...]

Ever notice the little icon on the QuickBooks desktop road map that says Create Sales Receipts and wonder what it’s all about? Here’s the scoop… A sales receipt is designed to [...]

Given the recent price increase for QuickBooks Enterprise software as well as the conversion from the Full Service Plan into the subscription model, some businesses are asking if there are [...]

Were you aware that a staggering average of 1.2 million fraudulent checks enter the banking system every day and losses are growing 2.5% annually (source: American Bankers Association)? If your [...]

Many businesses that carry inventory need to run a purchase history of those items now and then for planning purposes. If you are one of those businesses, QuickBooks delivers with the Purchases [...]

If you choose to use “pending invoices” to track open/unshipped orders in QuickBooks, you’ll want to know about the Pending Sales Report. Located by clicking Reports > Sales [...]

Does your business regularly make shipments by LTL? Do you find yourself wasting time gathering quotes, typing bills of lading and trying to manage your carrier relationships? If so, you’ll [...]

Want to add the “memo” column or “ship date” to your customer information screen? Feel like removing columns you don’t need from other lists in QuickBooks? If so, [...]

Surprise birthday parties can be a blast.  Surprise gifts can be terrific. Surprises in your accounting software – not so much fun. THE 14,500  CUSTOMER AND INVENTORY LIMITS IN QUICKBOOKS [...]

Looking for a way to track work orders in QuickBooks for your service or manufacturing business? You’re in luck! The Premier and Enterprise versions of QuickBooks have a feature called [...]

I am often asked – can I print pick lists in QuickBooks? The answer is – most definitely. In fact, depending on the version of QuickBooks you are using, you may even have two options [...]